I. An “Exhibitor” is an applicant that has been accepted for participation in the show by Management. All Exhibitors and their representatives participating in the show agree to be bound by and are required to comply with the general terms and conditions (“Terms and Conditions”) stated in this agreement, as well as the show rules and regulations or show guidelines and the Exhibitor Services Manual and other mandating requirements by Management, which are integral to and fully incorporated by reference into this agreement.
II. ALLOCATION OF EXHIBIT SPACE: The Management shall allocate the space in accordance with the nature of exhibits or in the manner they deem fit, and reserve the right to relocate the space at its discretion, and to restrict or remove exhibits that are distracting or distract from the character of the Event.
III. USE OF EXHIBIT SPACE: The Exhibitor contracts to use the booth for the duration of the Event in conformity with Exhibitor Services Manual. The Management reserves the right to revoke trade show participation privileges from unprofessional and/or disruptive individuals. Unusual or custom built booths must have the Management’s written approval in advance. Booths must be set up prior to the opening of the Event. Exhibitor shall not assign, sublet, share or apportion the whole or any part of the space allotted, or have representatives, products, equipment, signs or printed materials from other than its own firm contracted in the assigned exhibit space without the prior written consent of the Management.
IV. CONDITIONS OF PAYMENT: 50% deposit of total booth fee must be returned along with the signed Show Agreement. If exhibit space is licensed, the full amount or the corresponding booth fee should be paid to secure the participation before May 20, 2019. Failure to meet payment requirements in time stated by Management will result in immediately termination of this agreement.
V. REFUND / CANCELLATION / VISA DENIAL POLICY
A) Rejection Letter
B) Date of visa application must be clearly reflected
C) Visas applied for and rejected within 60 days of exhibitions will result in a CAD0.00 refund / NO REFUND
D) Visas applied for and rejected within 90 days of exhibitions will result in a 50% refund minus any processing fees not to exceed CAD500
E) Visas applied for and rejected which were applied for greater than 90 days before the exhibition will receive a full refund
F) Any amount not refunded to client shall be retained as earned credit toward any other Cocktail International product or service to be utilized within a 12-month period.
VII. EVENT SCHEDULE: The duration of the Event, set-up times and hours of operation shall be published in the Exhibitor Service Manual. Assembly and disassembly hours must be adhered to unless written approval is received from the Management.
VIII. SALES ACTIVITIES: No retail sales activities are allowed in and during the show.
IX. PHOTOGRAPHY: The Management has the permission to use the likeness of any person and/or products exhibited in photographs and in any and all other media, whether now known or hereafter existing. The exhibitor waives the right to inspect or approve the finished product, including hard or soft copy. Additionally, all rights to royalties or other compensation arising or related to use of the photograph are waived by the Exhibitor.
X. ADVERTISING AND PUBLICITY: All exhibitors’ promotional material and goods are limited to the designated display area. The Exhibitor may not carry out publicity activities outside the boundary of the booth or in front of the Event without written permission from the Management. Acoustic presentations are permitted only if they are arranged in a way that other Exhibitors are not disturbed by them and visitors are not disturbed or hampered by them. The Management reserves the right to cease any publicity/ presentations that have not been approved and do not meet the standards of the Event.
XI. MEDIA AND PRESS RELATIONS: Any activities conducted by the media whether arranged by the Exhibitor or separately shall be permitted by Press Office of the Management.
XII. EXCLUSION OF LIABILITY: The Management shall not be liable to an Exhibitor for damages caused by force majeure, war, civil disturbances, strike, fire, violence, building malfunction, inclement weather or any other circumstances beyond the control of the Management, including damage caused by visitors to the Event, other Exhibitors or persons acting on their behalf. In addition, the Management shall not liable for the number of visitors or sales generated from participation. The Management reserves the right of changing the date and venue of the event due to force majeure. The alteration of date and venue shall be informed to exhibitor prior one month of the start date, while the former contract is continuously valid.
XIII. SECURITY AND LIABILITY: All local and state laws shall be observed during the Event in the exhibition area. The Exhibitor shall observe all safety regulations of the facility, directives by security personnel and the Management personnel. The Exhibitor shall be liable for all damage to persons or property, economic losses which have been caused by booth construction, booth equipment, exhibits and any employees acting on its behalf. The Exhibitor shall obtain all required permits prior to the commencement of the Event and have them available for inspection by the Management. The Management will provide security during the assembly and disassembly time as well as throughout the duration of the Event, but will not be liable for the loss or damage of any exhibitor property. No one under the age of 14 will be permitted on the exhibit floor.
XIV. INSURANCE: The Exhibitor is responsible to provide sufficient insurance protection for their participation of the Event.
XV. EXHIBITOR SERVICE MANUAL: Specific information about booth assembly, disassembly, transport companies, packing materials and rules for exhibitor, etc. will be contained in the Exhibitor Service Manual.
XVI. PREVENTION: The Exhibitor shall not use any flammable decorations or coverings for display purpose. All fabrics or other material used for decoration purposes shall be flameproof. The Exhibitor shall comply with all applicable fire regulations.
XVII. BOOTH DISMANTLES: The booth area is to be returned by the Exhibitor In the same condition as it was handed over. In the case of any damage to the booth area or the exhibition halls (structure, floor, cables, ducts, etc.), it shall be repaired at the Exhibitor’s expense. If the removal of the booth has not been undertaken on time, the Management may have it cleared and the goods put in storage at the expense of the Exhibitor. The Management shall assume no liability for exhibits left behind.
XVIII. COMMERCIAL TRADEMARK AND OTHER COMMERCIAL RIGHTS: The Management expects exhibitors to honor commercial trademarks and other commercial rights. Exhibitor will be responsible for securing any and all necessary licenses or consents, in accordance with laws & regulations, for any performances, displays or other uses of copyrighted works, trademarks or patented products or designs. In case of documented trademark or other commercial right infringements, the Management reserves the right to exclude an exhibitor from the current and future events, and the Exhibitor will respond directly to the legislation. This stipulation does not create an obligation for the Management to take such action. The Management does not accept any liability for commercial rights infringements that may be committed by an exhibitor.
XIX. AMENDMENTS: Any amendments to this contract shall only be accepted in writing and must be approved in writing by Management.